Privacy Policy

 

DATA PROCESSING POLICY

IN ACCORDANCE WITH ART. 13 OF REGULATION (EU) 2016/679 ("GDPR") - GBM

 

Please find below information concerning the processing of your personal data carried out by Gi Group Holding S.p.A. for the fulfilment of the global meeting entitled “Global Business Meeting” (hereinafter “the GBM”), which is managed by the Global Human Resources department for the purposes specified below.   

DATA CONTROLLER (Who is managing your data?)

GI GROUP HOLDING S.P.A., with registered office in Piazza IV Novembre 5, 20124 Milan, e-mail address: it.privacy@gigroupholding.com (hereinafter the “Company”)

DATA PROTECTION OFFICER (DPO) (How can I contact the DPO?)

The DPO can be contacted by e-mail at: dpo@gigroup.com

DATA PROCESSED AND MANDATORY PROVISION OF DATA

The personal data processed by the Company in order to facilitate the organization and the participation in the GBM are: name and surname, company e-mail address and country (hereinafter "Mandatory Data").

Other data may be voluntarily provided by you (hereinafter referred to as "Optional Data"), such as comments, professional photos and videos you submit by posting content or interacting with other users.

PURPOSES OF THE DATA PROCESSING. (Why are your personal data processed?)

To ensure the organization and the participation in the GBM.

LEGAL BASIS. (What condition must be met to ensure the lawfulness of the processing?)

Mandatory Data are processed based on the legitimate interests of the Company (sharing information with employees on the Group's business strategies).

Optional Data are processed based on your consent, expressed through conclusive action taken by you.

RETENTION PERIOD. (How long do we retain your personal data?)

For the entire duration of the event.

Upon expiry of the retention periods indicated above, your personal data will be destroyed, erased or rendered anonymous in accordance with cancellation and backup procedures.

PERSONS AUTHORISED TO PROCESS THE DATA

Your personal data will be processed by personnel of the Global Human Resources department, the Marketing department and the General Services department, that deal with the organization of the GBM. Said personnel are expressly authorised to process this data and have received adequate instructions on how to do so.

DATA RECIPIENTS

Your personal data may also be processed, on behalf of the Company, by persons designated as Data Processors, which may include companies providing the IT platform and related IT services.

RIGHTS OF THE DATA SUBJECT

Data subjects may exercise the rights set out in articles 15-22 of the GDPR and, in particular, request access to their data and to the information referred to in art. 15, the erasure of said data in the cases contemplated in art. 17, the rectification of incorrect data, the supplementation of incomplete data and restriction on processing in the cases contemplated in art. 18 of the GDPR.

Furthermore, in cases where the processing is based on consent or on the contract and is carried out using automated tools, you have the right to data portability, in other words to receive the data in a structured, commonly-used and machine-readable format and, where technically feasible, to transmit those data to another controller without any hindrance.

In particular, you have the right to withdraw your consent in relation to the Optional Data, which may be expressed by directly and autonomously removing the published data.

Said rights may be exercised by sending an e-mail to it.privacy@gigroupholding.com.

At any time, you may submit a complaint to the Italian Data Protection Authority, as well as pursue recourse to other means of protection provided for by the applicable laws.